Accounting Manager / Senior Accountant

Position: Senior Accountant / Accounting Manager (Individual Contributor)

Location: San Francisco, CA (Hybrid)

Vapi (/ˈVɑːpi/):

• We’re creating the shift to voice as humanity’s default interface

• We’re the most configurable platform for deploying voice agents

• We’ve grown to over 700k developers in two years, adding 2,000+ every day

• Try talking to Vapi now! https://vapi.ai/

Why We’re Hiring This Role:

• Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.

  • This person won't be stepping into a fully built machine; they'll be the one building it.

  • They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.

  • It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.

What You’ll Do:

• 30 Day:

  • Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution

  • Review and verify invoices for accuracy, proper authorization, and compliance with company policies

  • Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements

  • Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions

  • Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP

• 60 Day:

  • Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items

  • Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner

  • Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review

  • Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing

• 90 Day:

  • Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time

  • Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment

  • Support cash application activities, including posting customer payments and reconciling unapplied cash

  • Monitor accounts receivable aging and assist with collections outreach as needed

  • Maintain customer account records and assist in the setup of new customer billing profiles

  • Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet

Who You Are:

Required:

• Bachelor's degree in Accounting, Finance, or a related field

• 2–4 years of accounting experience with a strong focus on accounts payable

• Solid understanding of GAAP and general accounting principles

• Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)

• Familiarity with corporate card and spend management tools

• High attention to detail and strong organizational skills

• Ability to manage competing priorities and meet deadlines in a fast-paced environment

• Clear written and verbal communication skills

Preferred:

• CPA candidate or actively pursuing CPA licensure

• Experience supporting quote-to-cash or order-to-cash processes

• Experience with Salesforce (CRM) and billing

Why Vapi:

• Generational impact: Build the human interface for every business

• Ownership culture: 70% of the company are previous founders

• Kind team: The founders, Jordan and Nikhil, are Canadians

• Tier-1 Investors: YC, KP seed, Bessemer Series A

What We Offer:

• Real stake: We offer a competitive salary and excellent equity ownership

• Comprehensive health coverage: medical, dental, and vision plans

• Team love: We love hanging out, and we do quarterly off-sites

• Unlimited PTO, with a culture that encourages ~20 days off per year

• More: catered meals, transportation, gym, and a $10k annual L&D budget

Even if your background doesn't check every box, we'd love to hear from you. Great candidates often bring strengths we didn't know to ask for.

Salary Range is $140,000 to $180,000 per year plus equity and benefits.