Office Management

YOUR IMPACT

You are the heartbeat of Tacto's office. As our Office Manager, you ensure that ~110 highly motivated people can focus entirely on building the future of industrial procurement — because you take care of everything that makes our office a great place to work. From a perfectly stocked kitchen to memorable team events, you shape how Tacto feels as a company every single day. A great office experience isn't a nice-to-have: it drives productivity, lifts team morale, and helps us attract the best talent in Munich. Your work is felt by every single person in the company, every single day.

YOUR TASKS

• Owning our office experience end-to-end: You make sure our office at Sandstrasse is always in top shape — clean, organized, well-stocked, and a place people genuinely love to come to. You run daily checks, fix issues proactively, and coordinate with our building management and cleaning service before anyone needs to ask.

• Managing all vendors and service providers: You are the single point of contact for everything external — from our landlord and Hausmeister to cleaning, maintenance, and any other service partners. You build reliable relationships, handle all coordination, and make sure things just work.

• Keeping the team supplied and equipped: From snacks and coffee to laptops and headphones — you monitor stock levels, manage our supply room, and ensure no one ever runs out of anything they need.

• Being the go-to person for the whole team: Any office-related request lands with you. You handle it with a smile, quickly and reliably, and make people feel taken care of.

• Creating moments that matter: Birthdays, work anniversaries, new hires, small celebrations — you notice them and make them feel personal and warm. You have good taste and know how to make a gesture land.

• Organizing team events people actually enjoy: From monthly culture events (team breakfasts, Women at Tacto lunches, casual get-togethers) to our big quarterly moments (Christmas party, Wiesn, offsite) — you plan and execute with care, creativity, and attention to detail. You work closely with Christian, Head of Finance & Operations, and Alex, Chief of Staff to the CEO to align on vision and budget.

YOUR PROFILE

• You are a warm, outgoing, and service-oriented person who genuinely enjoys making other people's days better; this is not a job you tolerate, it's one you love.

• You understand yourself as a "Service Provider" for the organization: your success is measured by how smoothly everyone else can do their work.

• You have 2+ years of experience in office management, hospitality, event coordination, or a comparable service role; you know what "great" looks like and you hold yourself to that standard.

• You are proactive to your core: you don't wait for the fridge to be empty, the lamp to be broken, or the event to be overdue. You spot it and fix it - without being asked.

• You have good taste: you know what makes an event memorable, which gift feels thoughtful, and how a well-run office looks and feels. You make decisions with confidence and style.

• You are organized and reliable: when you own something, it gets done. People can count on you.

• You spread positive energy and are the kind of person the team genuinely loves having around. You make Tacto a better place just by being there.

• You speak fluent German (required for vendor communication and employee requests) and conversational English (our internal language is English).

• Experience in a fast-growing startup or a hospitality/hotel background is a strong plus.

OUR BACKGROUND

Tacto is building the intelligence layer that connects AI to the physical world of manufacturing, starting with procurement. AI is transforming every industry, but it stops at the factory gate. The knowledge that holds manufacturing together - part costs, suppliers, materials - is scattered across systems and people. Over 50% of a product's cost originates from suppliers, making procurement the single largest cost lever in manufacturing and the missing connection between the digital and the physical world. Yet it still runs on Excel and legacy systems. We're changing that with our Procurement Intelligence Platform, trusted by hundreds of companies running billions of Euros of material.

Based in Munich, we are 100+ passionate builders who are in-office, with high expectations, fast growth, and a lot of fun. We are supported by >€50m from Sequoia, Index, and Europe's leading tech entrepreneurs and industry veterans.

WHY IT MATTERS

Manufacturing forms Europe's economic backbone, driving a fourth of Europe's GDP and providing over 30% of jobs. These hidden champions and global market leaders manufacture the physical world around us, from the machines that build our cities to the medical devices that save lives.

But the world is changing. The US dominates the digital world of bits. China is scaling the world of atoms, manufacturing at unprecedented speed and scale. Geopolitics are more uncertain than ever. Europe's strength lies in its deep industrial knowledge through generations of engineering. Manufacturing worldwide runs on European machines and software. But that heritage is only an advantage if we leverage it in the age of AI.

Tacto builds the AI that connects Atoms and Bits, empowering our Industrial Base to Stay Stronger and building a lighthouse for European tech.

WHAT WE OFFER

The people at Tacto are passionate about building the organization, growing themselves, and our product while having fun and being real. We have high expectations, great talent density, and a culture where your ambition, performance, and agency are what count - not where you come from or how big your ego is. You'll grow at the forefront of AI, have real ownership and impact, and be surrounded by the best people in their field who challenge you and make you better every day. That is demanding and rewarding, but that's where we thrive. Besides that you have:

• Money: Competitive salary & equity in the company with real upside, so you are invested in our success

• Workplace: A vibrant in-office culture (> 4 days/week) in a beautiful office in central Munich

• Development: A development budget and regular exposure to exceptional people, e.g., Lunch & Learns, peer mentoring, external speakers

• Freetime: 26 + 4 vacation days per year (4 fixed “company rest days”) as well as regular off-sites and team events

• Health: Wellpass membership, of course, a fruit basket (!), and access to Jobrad, for your health

• Family & Social Security: Voluntary pension contribution, voluntary KITA subsidy for your children

Tacto is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability, or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.