Operations Specialist
About the Role
About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
About The Role:
The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.
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Key Responsibilities
- Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.
- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
- Participate in special projects and cross-functional initiatives as required
Key Qualifications & Experience
Must-have requirements:
- 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes. </li&g