Office Manager -Vancouver

Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 Alpha—our rapidly developed humanoid platform now running in real industrial pilots—and we’re growing the team to take it even further.

ABOUT THE ROLE

As Office Manager, you will be responsible for the daily running and continuous improvement of our Vancouver office. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events.

You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company.

This is a high-trust, high-ownership role suited to someone who naturally cares about the details and who takes genuine pride in making things run seamlessly.

WHAT YOU’LL DO

• Run day-to-day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces

• Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy

• Liaise with building management, cleaners, and contractors for maintenance, repairs, and services

• Be the point person for office questions, requests, and issue resolution

• Support onboarding/offboarding (desk setup, welcome materials, orientation)

• Coordinate internal events, team lunches, meetings, and workshops in the space

• Welcome and host visitors, candidates, and partners with professionalism and warmth

• Keep reception and meeting rooms aligned with our brand and standards

• Manage deliveries, post, and front-of-house operations

• Partner with the Head of Global Workplace & Facilities to align on strategy and standards

• Help establish consistent operating rhythms across London, Boston, and Vancouver

• Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices)

• Manage suppliers for consumables, catering, and office services

• Process invoices, track local budgets, and support expense reporting

• Maintain internal documentation for office operations and procedures

WE’RE LOOKING FOR

• Experience in office management, facilities coordination, or team operations in a high-performance environment

• Impeccable organisational skills and attention to detail—you notice what others miss

• Clear communicator with confidence working across levels—from team members to senior leaders and external visitors

• Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice

• Strong alignment with our values around precision, pride, hospitality, and responsiveness

BONUS QUALIFICATIONS

• Experience supporting fast-growing technical or product teams

• Exposure to health & safety, security, or environmental considerations in workplace operations

• Familiarity with setting up new offices or contributing to facility expansion projects

• Skilled in Google Workspace, or other tools for lightweight office tracking and documentation

WHAT WE OFFER

• Competitive salary package.

• Meaningful time off to rest and recharge: 23 days of annual leave (accrued), 15 days of paid sick leave, and paid company holidays.

• Comprehensive extended health benefits starting on your first day, including fully paid medical and dental, virtual care, employee and family assistance, and worldwide emergency medical support.

• Free daily catered lunch, snacks, and drinks in‑office.